Vehicle Master

The Vehicle Master window can be used to view, change or add information about company vehicles.

Opening Vehicle Master Window

On the Main Menu, select Vehicle, and click Vehicle Master.

The Vehicle Master window will open.

Vehicle Master Window

There are two tabs on the Vehicle Master. The Vehicle Master Tab is used to display, add or change Vehicle information. The Search Tab is used to search for a specific vehicle, so that it can be displayed in the Vehicle Master.

Possible Actions to Take in Vehicle Master Tab

Add a Vehicle

Edit a Vehicle

Delete a Vehicle

Page Through Vehicles

Steps to Add a Vehicle

Click on the Add New button at the bottom of the window.

A new vehicle record is displayed. The text fields will be yellow, indicating that they can be changed.

Select a Vehicle ID for the new vehicle record. It must be a new ID that is not currently assigned to any other vehicle.

Fill in any of the following information, using the tab key to move to each new text box.

Text box	Description	Notes
Vehicle ID Required	A number/letter combination used to identify a vehicle.	Fixed length code for each vehicle managed
Division	Division code for multi-division operations
Location	Where truck is stored during non-running hours.
Starting Mileage	Odometer reading when purchased.
Mfg. Date	Date vehicle was manufactured
Weight	Weight of vehicle.
Usage	Miles used in service.	Actual miles used since placed in service.
License	Registration number of vehicle.
Body Type	Vehicle body style.	Pull-down list from reference file.
Lifespan	Expected number of miles that the vehicle will be used before retirement.
Fuel	Type of fuel used.	Pull-down list from reference file.
Reg. State	State of vehicle registration	Pull-down list from reference file.
Use Type	Type of usage.	Pull-down list from reference file.
Trans.	Type of transmission.
Cost	Original cost of vehicle.
Start Date	Date vehicle placed in service.
Trans. Mfg.	Manufacture of transmission.	Pull-down list from reference file.
Depreciation	Amount of depreciation.	Total amount of deprecation taken on your tax forms for this vehicle.
Type	Type of vehicle.	Pull-down list from reference file.
Engine	Type of engine.
Current Value	Current value of vehicle.	This can be cost minus depreciation or market value.
Make	Make of vehicle.	Pull-down list from reference file.
Engine Mfg.	Manufacture of engine.	Pull-down list from reference file.
Salvage Value	Salvage value of vehicle.	Dollar value if vehicle is junked.
Model	Model of vehicle.
Tire
Usage Note	Free text area to describe vehicle use.
Description	Free text to keep notes on vehicle.

Click the Save button to save the information.
Click the Done button to close the window.

Steps to Edit a Vehicle

Click on the Edit button at the bottom of the window.

The vehicle record display will re-display, showing all text boxes in yellow, indicating that they can be changed.

Change any of the text boxes, as needed. ( What are the text fields?)
Click the Save button to save the information.
Click the Done button to close the window.

Note: If you change your mind while making changes in the yellow text boxes, click the Undo button to go back to the un-edited record.

Steps to Delete a Vehicle

Click on the Delete button at the bottom of the window.

A popup window will come up asking "Are you sure?"

Click the OK button on the popup to delete the vehicle record.

The popup window will close and the Vehicle Master window will display the next vehicle record in the database.

Paging Through Vehicles

At the bottom left of the Vehicle Master window, there are four buttons:

These buttons are used to more forward and backward in the Vehicle Master Database.

	Show the first record
	Show the last record
	Show the next record
	Show the previous record