Below is a list of fields associated with standing order fuel delivery and a description of what is to fill in for fuel delivery. Depending upon the type of account different information is added, i.e., See section “Adding a Fuel Delivery Sites”
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Field |
Description |
Notes |
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Route |
Zone or area that this site should be grouped with for deliveries |
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Driver |
Driver if fixed for a site |
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Truck |
Truck code if fixed for this site |
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Item |
Number 1 through 99 |
Computer will add 1 -- you can then enter any number manually to override. |
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Rate Code |
Code used to store the charge per gallon for this specific standing order |
Reference file 15 |
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Type Service interval |
Use Type “F” for fuel |
Other type service intervals are for calendar fuel delivery discussed later in the document |
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Service interval |
Number of intervals |
Used for calendar scheduling |
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Quantity |
Size of delivery expected |
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Equip/tank |
Equipment number |
Optional |
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Tank size |
Size of tank added in Equipment button or Unit button from site master |
Automatically populates from site master |
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Last service date |
Date of last service |
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Next service date |
Date of last service |
Not used for fuel |
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Type order |
“F” for fuel delivery |
Reference file 01 has list |
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Note |
Added to delivery ticket when created |
Optional |
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Julian days (Y/N) |
If you enter a Y, only Julian days used to determine if a delivery is due. |
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Summer K-factor |
Degree days that must pass to trigger a new delivery |
Gallons per degree day for summer interval |
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Winter K-factor |
Degree days that must pass to trigger a winter delivery |
Gallons per degree day winter interval |
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Summer Julian days |
Number of days that must pass to trigger a summer delivery |
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Winter Julian days |
Number of days that must pass to trigger a winter delivery |
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Interval since last service |
Degree days and Julian days since the last service date |
These numbers are automatically populated when the degree-day entries are made. Good visual way to see if a site is due for a delivery. |
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Deliv |
Amount delivered at last service date |
Auto-calculated from –percent fill |
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Usage |
Gallon used since last service |
Used combination of gallons/day gallons/degree day |
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Avail |
Delivered amount minus calculated usage in gallons and percent of tank |
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15%lev |
Date when the tank will reach the specified level |
This can be set by each company |
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Runout |
Date the tank will be empty bas3ed upon calculated usage of gallons/day and gallon/degree day |
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%Fill |
First is before the last service delivery |
The percent in the tank when the last service was completed |
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%Fill |
Amount in the tank after the delivery |
Typically 80 percent for propane and 100 for fuel oil. |
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Yellow box in upper right hand corner |
This is the time, date and user login who last modified the standing order |
Automatically populated when the standing order is saved |