Month-End Activities

Month-end activities can be done at any time after the last entries of the month have been completed. The system is smart enough to allow you to generate all the reports excluding the current month. This way you can continue working and generate the month-end reports when it is convenient.

Generating Late Charges

Once all the activity for the month has been completed, you can generate late charges as follows:

Complete all billings for the day so that there are no open charges.
Run pre-billing report turning on the feature to apply late charges for the time period you have chosen: 30 or later, 60 days or later or 90 days.
A list of all customer sites who will receive a late charge will be generated.
You can now print a late charge invoice, or post it and have the charge appear on the customer statement. (make sure you date the posted late charges within the month you are sending statements so the charge is included).
Done.

Customer Statement

TAC supports various statement types for you to choose from:

Standard statement of open invoices and site balances.
Customer statement that is for multiple sites.
Cardex statement that lists charges for the current period and balance for the site.

Fuel by Month

You can use the material tracking system to track orders and receipts of fuel by vendor. You can run the material usage report by vendor to verify the gross receipts of fuel.

Delivery Ticket Control

Press the F4 button and select schedule date range from start of year to end of week and select only open tickets (work orders). This should create an empty list, if not, then a work order has been created and not converted to an invoice. Check with your drivers for a missing ticket.

Sales Reconciliation

Sales reconciliation reports print out the reported sales for the selected time period. Two of the most popular are 1) market type 2) state and county for sales tax reporting. There are several other alternatives including

Sales source
Sales credit
Accounting codes
Sales code
Invoice listing
Customer codes
Unit type
Invoice date range

You do not have to close out one month to start another, and all the reports can be exported to Excel so you can import them into an accounting system of your choice.

Cash Reconciliation

Cash reconciliation reports print out the reported receivables for the selected time period. Two of the most popular are 1) market type 2) state and county for sales tax reporting. There are several other alternatives, including payment credit listing.

You do not have to close out one month to start another, and all the reports can be exported to Excel so you can import them into an accounting system of your choice.