TAC supports fuel dispatching from sorting and grouping pre-printed tickets (work orders) to electronically grouping the tickets using the electronic mapping products and bulk printing the tickets assigned to the driver the day before. This allows each company to run their operations that best fits their staffing levels.
Manual Dispatch with Bulk Ticket Printing
In this method all the delivery tickets are printed for the entire week grouped by route, zone and then each zone is manually sorted and handed to the driver each day. When the tickets are returned to the office, they are converted to invoices using the line item charge screen, or work order conversion (individual or bulk) to create the invoice. The receivables are posted. In recap:
• Create delivery tickets (work orders) using standing orders and set the schedule date for the last day of the week (i.e., Sunday)
• Manually sort and group tickets each day and assign to a driver
• Convert ticket to invoice with via line item charge screen, or convert work order to invoice. This flags the ticket as closed.
• Post receivables against generated invoices
• At end of week use F4 button to list all open tickets to make sure all tickets generated are accounted for
Electronic Dispatch with Daily Ticket Printing
This method keeps all the information electronically, and until the day before the delivery and the tickets are printed in the order to be completed by the driver. This method allows for delivery route optimization.
• Create delivery tickets (work orders) using standing orders and set the schedule date for the last day of the week (i.e., Sunday) or create in groupings and assign to the schedule date
• Use F4 or Graphical Dispatch Mapping Tools to group and assign delivery tickets to a schedule date and driver so as to maximize productivity, maximize number of stops and gallons (use F4 button to see analysis of deliveries to guide assignment of tickets to routes and drivers)
• The day before the deliveries, using F4 or Graphical Dispatch Mapping Tools review routes to be run the next day and use Stop-to-Stop mapping tool to optimize the delivery stops for each route to minimize driving time.
• Print the tickets in the optimized order for the driver along with the driver route report that contains additional driving instructions and account information.
• Convert ticket to invoice with line item charge screen or convert work order to invoice. This flags the ticket as closed.
• Post receivables against generated invoices.
• At end of week use F4 button to list all open tickets to make sure all tickets generated are accounted for.