Canadian GST and PST Taxes

 There are several ways to handle Canadian PST and GST taxes within the TAC system.

 

Option 1.

This uses a single tax field on the Site Master that gets populated with the combination of PST and GST tax rates. The invoice shows a single tax rate and amount. You can also change the sales tax prompt from sales tax to GST/PST by setting the PC system language settings for Canadian English. This will change the prompt throughout the system.

This way the system will calculate and track the tax as a single amount.

 

Option 2.

This option generates a separate entry for the GST and PST tax and details these separate entries on the invoice. To set this up complete the following:

1. Add 2 codes to Reference File 91 SURCHARGE CODES, as follows:
1. GST and its associated rate in the percent surcharge, and the prompt you want to show up in the invoice in the note field.
2. PST and its associated rate in the percent surcharge, and the prompt you want to show up in the invoice in the note field.

2. Go to the Site Master for a test site and click on the Financial tab and select View Surcharges. Select Edit tab and click the Add New command button. Enter the site number, surcharge code (either GST or PST) and click Save. Repeat this for both tax codes to be used.
3. Now generate an invoice for this site and two line items will be added, one for the GST and one for the PST surcharge codes.
4. Now you can change the description for the codes until the invoice prints the way you want it to.
5. Now you can apply the codes to all sites. Go back the Admin>Reference, Reference File 91 SURCHARGE CODES In the grid, select the GST code by left clicking on the line and the right click and select the option to Add codes to site(s). This will bring up the site search. If you are applying to all sites, just click Search and then exit the search. The code you selected will now be applied to all sites.
6. Repeat step 5 for the other tax code.

 

Special Sites

 

Sites that are tax exempt

1.      Go to the site, select the Financial tab and click on View Surcharges. Delete the two tax codes and the tax will not be applied to the site.

2.      Print the tax exempt number on every invoice generated. Two options are available:

1. On the Financial tab, enter the tax exempt number in the invoice note. This prints on every invoice and statement.
2. Add a surcharge code TAXEXP assign the site and in the View Surcharges screen, edit the note and enter the tax exempt numbers. This will then print the note on every invoice.